Enrollment
Parent Information Meetings
All parents who wish to enroll their children in the Village School must attend a Parent Information Meeting. These meetings are scheduled throughout the school year. No sign-up is necessary for these meetings. The dates for 2008-09 school year are:
Monday, August 25 at 6 pm
Out of district enrollment
The Village School's enrollment policy requires applicants from within the 4J School District be given the first opportunity to enroll in available spaces at the school. However, Oregon's charter school law allows students to apply to the school from outside of the school district without an inter-district transfer, and at no cost. Proof of residency is required for all enrolling students. Students must be current residents of the 4J district to be placed on an in-district list. Applicants from out-of-state who are planning to relocate to Eugene will be placed on the out of district list until they become 4J residents.
Siblings
Siblings of children currently enrolled at the school are given the first opportunity to enroll in classes for the upcoming year, provided they apply for enrollment prior to the lottery date and provided that there is space in the class. If the class is full, siblings are placed at the top of the wait list before the lottery occurs.
Lottery
In the event that there are more applicants than spaces available in a class, a lottery will be held to distribute the spaces fairly. The Village School holds an annual lottery separate from the lottery held by the Eugene School District 4j. This year’s lottery will be on Feb. 28, 2008. We will notify by phone all students placed into spots, and we will mail letters to students placed on the wait list.
Other Enrollment Information
The Village School does not carry the waiting list from a previous academic year to the next one. In other words, those interested in applying to the school for the following academic year must submit a new application each year in January and will be entered into the lottery. Parents with children on the wait list may be required to attend a new Parent Information Meeting if there is significant new information over the course of time. Parents wishing to enroll their children at the Village School must attend a Parent Information Meeting to become familiar with the School’s educational approach and be willing to support their children’s full participation in all School activities.
Early Entry Testing
Children starting Kindergarten must have their 5th birthday on or before Sept. 1st of that school year. Parents wanting early entry for their children whose birthday falls after that date must receive testing by the 4J school district. It is the parent’s responsibility to complete the testing and get the test results to us before the student can be enrolled. The Village School prioritizes students who are five on or before September 1st.
Re-Enrollment Process
As a current parent at The Village School, you have the opportunity to enroll your child’s siblings into classes first, before spaces are made available to first-time applicants. Upon completing the re-enrollment process, students currently enrolled will be guaranteed a place at the school the following year. Re-enrollment begins in January.
The Re-Enrollment Process involves the following steps:
Step 1: Fill out a Re-enrollment form. It is your responsibility to obtain, fill out, and submit a re-enrollment form. You MUST submit a re-enrollment form by the deadline in order to be guaranteed that current enrollees as well as new sibling enrollment is made. The Village School is not responsible for saving or reinstating spaces lost due to late submission of re-enrollment forms.
Step 2: Within a week you will receive a Confirmation note listing your children enrolled for the next academic year’s classes. If you do not receive this note after the week of submitting or mailing in your re-enrollment form, contact the office immediately to make certain your enrollment paperwork was received.
Step 3: If a class teacher or parent has concerns regarding whether or
not a child in school is ready to move up a grade at the end of the academic year, the teacher or parent(s) shall initiate a
meeting during the month of January to discuss and assess their concerns. It is possible for the teacher/parent team to request of the Administrator that a space be reserved in each of two classes for the child if in fact there is question as to the best placement, and more time is needed to determine the best course of action for the child.
The deadline to submit re-enrollment forms for the academic year is before the lottery in February. Forms must be in the office by the due date. Contact the School Coordinator in the School office at 541–345-7285, extension 102 for information or questions about the enrollment process.